The sponsored research team helps UBC faculty members with formalizing the appropriate research agreements with ease and transparency so you can remain focused on important relationships and exciting collaborations.
Step 1: Create your research proposal
The first step in setting up a research agreement is for the faculty member to develop a research proposal with the external party and a corresponding budget (if applicable). Visit UBC's Vice-President Research and Innovation website for more information regarding budgeting and indirect costs.
Step 2: Complete the appropriate form
The next step is for the faculty member to complete the appropriate form below.
If UBC will be receiving funding from the external party, complete a Research Project Information Form.
Research Project Information Form
If UBC will not be receiving funding from the external party, complete a Contract Request Form.
If you need to amend an existing sponsored research agreement, complete the Account Modification Form.
Please note: The completed form must be signed by the the person or persons specified in the form.
Step 3: Submit the signed form
Once all signatures have been collected, the fully signed form should be sent by the faculty member, together with the finalized research plan and budget, to srg@ubc.ca. Please ensure you include all manner of documentation in your submission.
Applying for public funding?
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Step 4. The agreement has been signed. What now?
Financial Considerations
The sponsored research team will set up a research account for you in our online research administration database, Research Information Systems (RISe). This will allow you and your team to track your applications through to approval, certification and awarding of funds. RISe will notify the UBC faculty member when the account has been activated and will include your account details. For industry-funded projects, the account is opened after the payment from the sponsor has been received by UBC Research Finance.
UBC Research Finance handles all invoicing and tracking of payments from sponsors. For any questions regarding the status of an invoice, you can connect with the Research Finance Officer assigned to your account viewable in RISe.
Please make sure the following steps are completed if they apply to your project:
- Ethics approval
- Conflict of interest declaration
- Certifications for animal care, biohazardous materials, etc.
In line with UBC policy, these steps need to be completed before a research account can be opened.
Amendments
For amendments to existing sponsored research agreements to add additional funding, extend the project term or change the project, please complete the account modification form and send to the sponsored research team member who negotiated the original agreement.
Download Account Modification Form
If you have any questions or need assistance, please contact our team of experts. We’re here to help!
